Timesheets: Time For Change
All over the globe businesses have started to consider themselves as “paperless.” However, many successful businesses have stuck to the same processes for years - processes that have worked well for them and made them the successes they are today. These ways of working are far and beyond the kinds that certain companies have adopted in recent years. There are many companies in the construction industry that have taken the paperless route, but there are many more that haven’t even considered this as an option.
Over 30 million acres of forest is destroyed every year. The paper industry is a big contributor to this problem and is partly to blame for the endangerment of a number of species that live in the forests. It is our very own species that are to blame for this wrongdoing to the natural world, but it is also us who have pioneered the technology required to help undo the damage.
Almost all the construction firms we've spoken to in the last year still log hours on paper. Every time a company representative tells us this, you can see a sense of embarrassment in their demeanour. More often than not, these are directors of companies that we're talking to - individuals that have the power to make the changes that they know deep down will benefit them in the long-term.
Construction firms now have the luxury of being able to manage their timesheets digitally through mobile apps. Apart from ultimately benefiting the environment, there are many reasons why construction firms should go down this route. Here are just a few:
1. Versatility: An app can be adapted to suit multiple workers who stay on one construction site, as well as ones who travel to a number of sites in different locations. The process works for both specialist site contractors and field services companies.
2. No more absences: Digital timesheet apps can eradicate the issue of workers covering for each other when they’re absent. These apps will usually be linked to an individual’s personal profile and creates clear audit trails to ensure accuracy in timekeeping.
3. Accurate costs: With pre logged pay rates linked to every worker’s profile, it is much easier to monitor the cost of labour through an app. Keeping an accurate record of labour costs on construction projects is vital and can be make or break for a construction company.
4. Happy finance teams: Finance teams can now receive real-time updates of site workers’ timesheets helping them to stay organised. Invoicing and payroll will be more streamlined with everything stored in one place.
5. Better health & safety: Management will know where workers are through the app’s geolocation feature. This ensures them that they are not involved in anything that might be unsafe and helps them keep their reputation intact.
6. Streamlined communication: With teams working all over a site, as well as in the office, apps can be used to communicate with each other efficiently. This eliminates the possibility of missed instructions and ensures that messages have been received. Workers can upload photos and write comments, so management and office staff can see real-time updates of job progress.
In order for construction companies to take the “paperless” route, managing timesheets digitally is a good place to start. It is clear to see that adopting this simple technology will reap huge benefits. No one likes change; but it’s not until we take that leap of faith when we realise that the small changes will keep us ahead of the game where others will fall behind.